outlook
2013
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Switch to Mail |
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Ctrl + 1 |
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Switch to Calendar |
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Ctrl + 2
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Switch to Contacts |
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Ctrl + 3
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Switch to Tasks |
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Ctrl + 4
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Switch to Notes |
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Ctrl + 5
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Switch to Folder List in the Folder pane |
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Ctrl + 6
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Switch to Shortcuts |
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Ctrl + 7
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Switch to next message (with message open) |
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Ctrl + period
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Switch to previous message (with message open) |
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Ctrl + comma
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Create a new appointment |
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Ctrl + Shift + A
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Create a new contact |
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Ctrl + Shift + C
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Create a new contact group |
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Ctrl + Shift + L
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Create a new journal entry |
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Ctrl + Shift + J
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Create a new task |
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Ctrl + Shift + K
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Create a new note |
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Ctrl + Shift + N
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Create a new fax |
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Ctrl + Shift + X
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Create a new Microsoft Office document |
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Ctrl + Shift + H
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Create a new email message |
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Ctrl + Shift + M
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Flag a message for follow-up |
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Ctrl + Shift + G
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Forward a message |
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Ctrl + F
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Send a message |
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Ctrl + Enter
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Reply to a message |
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Ctrl + R
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Reply all to a message |
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Ctrl + Shift + R
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Check for a new e-mail |
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Ctrl + M or F9
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Open a received message |
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Ctrl + O
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Mark a message as read |
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Ctrl + Q
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Dial a contact phone number |
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Ctrl + Shift + D
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Create a new folder |
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Ctrl + Shift + E
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Display the current week in calendar view |
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Alt + –
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Display the current month in calendar view |
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Alt + =
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Change the number of calendar days that display |
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Alt + (any number from 1-10)
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Find a contact |
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F11
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Go to different folder |
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Ctrl + Y
|
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Find a message or other item (Go to Search box) |
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Ctrl + E
|
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Expand search to include items from the current folder |
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Ctrl + Alt + K
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Expand search to include subfolders |
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Ctrl + Alt + Z
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Use Advance find |
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Ctrl + Shift + F
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Search for text within an open item |
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F4
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Create a meeting request |
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Ctrl + Shift + Q
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Create a search folder |
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Ctrl + Shift + P
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Create a task request |
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Ctrl + Shift + U
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Open address book |
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Ctrl + Shift + B
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Forward as attachment |
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Ctrl + Alt + F
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Mark a message as not junk |
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Ctrl + Alt + J
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Check names |
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Ctrl + K
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Switch to Inbox |
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Ctrl + Shift + I
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Check spelling |
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F7
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Move between the Folder Pane, the main Outlook window, the Reading Pane,
and the To-Do Bar. |
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Ctrl + Shift + Tab or Shift + Tab
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Move around message header lines in the Folder Pane or an open message. |
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Ctrl + Tab
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Move between the Outlook window, the smaller panes in the Folder Pane, the
Reading Pane, and the sections in the To-Do Bar. |
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Tab
|
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Move between the Outlook window, the smaller panes in the Folder Pane, the
Reading Pane, and the sections in the To-Do Bar, and show the access keys in
the Outlook ribbon. |
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F6
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Move around within the Folder Pane |
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Arrow keys
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In the Reading Pane, go to the previous message |
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Alt +Up arrow or Ctrl + comma or Alt + Page Up
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In the Reading Pane, page down through text |
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Spacebar
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In the Reading Pane, page up through text |
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Shift + Spacebar
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Go back to previous view in main Outlook window |
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Alt + Left arrow
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Go forward to next view in main Outlook window |
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Alt + Right arrow
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Go to the previous message |
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Up arrow
|
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Go to the next message |
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Down arrow
|
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Create a message (when in Mail) |
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Ctrl + N
|
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Create a message (from any Outlook view) |
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Ctrl + Shift + M
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Open the MailTip in the selected message |
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Ctrl + Shift + W
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Mark as unread |
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Ctrl + U
|
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Send and Receive |
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F9
|
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Display Send/Receive progress (when a Send/Receive is in progress) |
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Ctrl + B
|
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Post to this folder |
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Ctrl + Shift + S
|
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Post a reply in this folder |
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Ctrl + T
|
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Send or post or reply all |
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Alt + S
|
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Save (except in tasks) |
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Ctrl + S or Shift + F12
|
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Save and close (except in mail) |
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Alt + S
|
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Save As (only in mail) |
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F12
|
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Print an item |
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Ctrl + P
|
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Delete an item |
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Ctrl + D
|
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Copy an item |
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Ctrl + Shift + Y
|
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Move an item |
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Ctrl + Shift + V
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out
look 2010
|
Action
|
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Shortcut Key
|
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Switch to Mail
|
|
Ctrl + 1
|
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Switch to Calendar
|
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Ctrl + 2
|
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Switch to Contacts
|
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Ctrl + 3
|
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Switch to Tasks
|
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Ctrl + 4
|
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Switch to Notes
|
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Ctrl + 5
|
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Switch to Folder List in the Navigation pane
|
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Ctrl + 6
|
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Next item
|
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Ctrl + period
|
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Previous item
|
|
Ctrl + comma
|
|
Create a new appointment
|
|
Ctrl + Shift + A
|
|
Create a new contact
|
|
Ctrl + Shift + C
|
|
Create a new contact group
|
|
Ctrl + Shift + L
|
|
Create a new journal entry
|
|
Ctrl + Shift + J
|
|
Create a new task
|
|
Ctrl + Shift + K
|
|
Create a new note
|
|
Ctrl + Shift + N
|
|
Create a new fax
|
|
Ctrl + Shift + X
|
|
Create a new email message
|
|
Ctrl + Shift + M
|
|
Flag a message for follow-up
|
|
Ctrl + Shift + G
|
|
Forward a message
|
|
Ctrl + F
|
|
Send a message
|
|
Ctrl + Enter
|
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Reply to a message
|
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Ctrl + R
|
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Reply all to a message
|
|
Ctrl + Shift + R
|
|
Check for a new e-mail
|
|
Ctrl + M or F9
|
|
Open a received message
|
|
Ctrl + O
|
|
Mark a message as read
|
|
Ctrl + Q
|
|
Dial a contact phone number
|
|
Ctrl + Shift + D
|
|
Create a new folder
|
|
Ctrl + Shift + E
|
|
Display the current week in calendar view
|
|
Alt + –
|
|
Display the current month in calendar view
|
|
Alt + =
|
|
Change the number of calendar days that display
|
|
Alt + (any number from 1-10)
|
|
Find a contact
|
|
F11
|
|
Go to different folder
|
|
Ctrl + Y
|
|
Find a message or other item
|
|
Ctrl + E
|
|
Create a meeting request
|
|
Ctrl + Shift + Q
|
|
Create a search folder
|
|
Ctrl + Shift + P
|
|
Create a task request
|
|
Ctrl + Shift + U
|
|
Open address book
|
|
Ctrl + Shift + B
|
|
Forward as attachment
|
|
Ctrl + Alt + F
|
|
Mark a message as not junk
|
|
Ctrl + Alt + J
|
|
Check names
|
|
Ctrl + K
|
|
Switch to Inbox
|
|
Ctrl + Shift + I
|
|
Check spelling
|
|
F7
|
|
Move between the Navigation Pane, the main Outlook window,
the Reading Pane, and the To-Do Bar.
|
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CTRL+SHIFT+TAB or SHIFT+TAB
|
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Move around message header lines in the Navigation Pane or
an open message.
|
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CTRL+TAB
|
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Move around within the Navigation Pane.
|
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Arrow keys
|
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In the Reading Pane, go to the previous message.
|
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ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
|
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In the Reading Pane, page down through text.
|
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SPACEBAR
|
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In the Reading Pane, page up through text.
|
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SHIFT+SPACEBAR
|
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Go forward to next view in main Outlook window.
|
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ALT+RIGHT ARROW
|
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Go to the previous message.
|
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UP ARROW
|
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Go to the next message.
|
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DOWN ARROW
|
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Create a message (when in Mail).
|
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CTRL+N
|
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Create a message (from any Outlook view
|
|
CTRL+SHIFT+M
|
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Mark as unread.
|
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CTRL+U
|
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Send and Receive.
|
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F9
|
|
Display Send/Receive progress. (when a Send/Receive is in
progress)
|
|
CTRL+B
|
oUTLOOK-2007
|
Switch to Mail
|
|
Ctrl + 1
|
|
Switch to Calendar
|
|
Ctrl + 2
|
|
Switch to Contacts
|
|
Ctrl + 3
|
|
Switch to Tasks
|
|
Ctrl + 4
|
|
Switch to Notes
|
|
Ctrl + 5
|
|
Switch to Folder List in the Navigation pane
|
|
Ctrl + 6
|
|
Next item
|
|
Ctrl + period
|
|
Previous item
|
|
Ctrl + comma
|
|
Create a new appointment
|
|
Ctrl + Shift + A
|
|
Create a new contact
|
|
Ctrl + Shift + C
|
|
Create a new distribution list
|
|
Ctrl + Shift + L
|
|
Create a new journal entry
|
|
Ctrl + Shift + J
|
|
Create a new task
|
|
Ctrl + Shift + K
|
|
Create a new note
|
|
Ctrl + Shift + N
|
|
Create a new fax
|
|
Ctrl + Shift + X
|
|
Create a new email message
|
|
Ctrl + Shift + M
|
|
Flag a message for follow-up
|
|
Ctrl + Shift + G
|
|
Forward a message
|
|
Ctrl + F
|
|
Send a message
|
|
Ctrl + Enter
|
|
Reply to a message
|
|
Ctrl + R
|
|
Reply all to a message
|
|
Ctrl + Shift + R
|
|
Check for a new e-mail
|
|
Ctrl + M or F9
|
|
Open a received message
|
|
Ctrl + O
|
|
Mark a message as read
|
|
Ctrl + Q
|
|
Dial a contact phone number
|
|
Ctrl + Shift + D
|
|
Create a new folder
|
|
Ctrl + Shift + E
|
|
Display the current week in calendar view
|
|
Alt + –
|
|
Display the current month in calendar view
|
|
Alt + =
|
|
Change the number of calendar days that display
|
|
Alt + (any number from 1-10)
|
|
Find a contact
|
|
F11
|
|
Go to different folder
|
|
Ctrl + Y
|
|
Find a message or other item
|
|
Ctrl + E
|
|
Create a meeting request
|
|
Ctrl + Shift + Q
|
|
Create a search folder
|
|
Ctrl + Shift + P
|
|
Create a task request
|
|
Ctrl + Shift + U
|
|
Open address book
|
|
Ctrl + Shift + B
|
|
Forward as attachment
|
|
Ctrl + Alt + F
|
|
Mark a message as not junk
|
|
Ctrl + Alt + J
|
|
Check names
|
|
Ctrl + K
|
|
Switch to Inbox
|
|
Ctrl + Shift + I
|
|
Check spelling
|
|
F7
|
OUTLOOK-2003
|
Switch to Mail
|
|
Ctrl + 1
|
|
Switch to Calendar
|
|
Ctrl + 2
|
|
Switch to Contacts
|
|
Ctrl + 3
|
|
Switch to Tasks
|
|
Ctrl + 4
|
|
Switch to Notes
|
|
Ctrl + 5
|
|
Switch to Folder List in the Navigation pane
|
|
Ctrl + 6
|
|
Next item
|
|
Ctrl + ,
|
|
Previous item
|
|
Ctrl + .
|
|
Create a new appointment
|
|
Ctrl + Shift + A
|
|
Create a new contact
|
|
Ctrl + Shift + C
|
|
Create a new distribution list
|
|
Ctrl + Shift + L
|
|
Create a new journal entry
|
|
Ctrl + Shift + J
|
|
Create a new task
|
|
Ctrl + Shift + K
|
|
Create a new note
|
|
Ctrl + Shift + N
|
|
Create a new fax
|
|
Ctrl + Shift + X
|
|
Create a new email message
|
|
Ctrl + Shift + M
|
|
Flag a message for follow-up
|
|
Ctrl + Shift + G
|
|
Forward a message
|
|
Ctrl + F
|
|
Send a message
|
|
Ctrl + Enter
|
|
Reply to a message
|
|
Ctrl + R
|
|
Reply all to a message
|
|
Ctrl + Shift + R
|
|
Check for a new e-mail
|
|
Ctrl + M or F9
|
|
Open a received message
|
|
Ctrl + O
|
|
Mark a message as read
|
|
Ctrl + Q
|
|
Dial a contact phone number
|
|
Ctrl + Shift + D
|
|
Create a new folder
|
|
Ctrl + Shift + E
|
|
Display the current week in calendar view
|
|
Alt + –
|
|
Display the current month in calendar view
|
|
Alt + =
|
|
Change the number of calendar days that display
|
|
Alt + (any number from 1-10)
|
|
Find a contact
|
|
F11
|
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